As you prepare to upgrade your organization’s management of papers and documents passing through your company or non-profit you will want to know what you should keep and what can go. While talking to experts in paper shredding in Minnesota, you should also check with your legal team about which documents you must keep and for how long.
Documents Related to Your Accounts
Your legal team will be able to explain which documents can be scanned and converted to a digital record. This will give you the opportunity to remove original sales and ATM receipts, along with credit card statements, from your filing cabinets.
It is essential that your paper shredding in Minnesota is completed efficiently and effectively. The information available from these documents may be sufficient for criminals to gain access to your bank accounts, both commercial and personal.
You can help your employees and volunteers by suggesting, after taking legal advice, which of their documents can be disposed of by paper shredding in Minnesota. They may need to keep pay documents, bank statements and medical bills for a year or more in case they are required in their physical form.
Some of your tax records must be kept for at least 7 years, and you will be able to confirm with your local tax authority about the format of this documentation. Will they need to see original documents, or will a scanned file be adequate?
Documents related to your birth, marriage or divorce should always be kept in their original format and as an element of safety always scanned and kept with your secure digital records.
In between, you may need to keep documents that relate to the ownership of your vehicle, property and home improvements, but do you need to keep all documents that relate to property in any form, that you no longer own?
By seeking the best advice, you can reduce the amount of paper kept within your business or home and rely on an efficient paper shredding service to keep your destroyed documents away from those who could benefit.